JOB OPPORTUNITIES

Arts Education and Events Manager (Full-Time)

Reports to Executive Director and Membership and Community Engagement Director. 

This position will be responsible for coordinating and producing educational arts programming and special events for Monmouth Arts. 

 

Responsibilities & Duties:

Essential Job Functions

  • Coordinate and produce educational programming and community events from pre-production to implementation involving event logistics using MBMs and contracting staff

  • Responsible for the production and execution of programs including Monmouth Arts Education Awards, Monmouth Arts Teen Arts Festival, Creative Expressions, and Monmouth County Senior Art Show, as well as other programs and events throughout the year.

  • Serve as a liaison and resource for Monmouth County schools, teachers, artists, administrators, after-school programs, teaching artists, and community groups. 

  • Tracking, reporting, and evaluating results of programs for the Executive Director 

  • Identify and build relationships with community members as an integral part of membership and donor cultivation through partnering with the Membership and Community Engagement Director and Executive Director.

  • Collaborate with Marketing Manager to develop promotional materials for Monmouth Arts events.

  • Attend arts education meetings, workshops, conferences, and seminars to gain information, network, and form alliances within the local, county, and statewide art community.

  • May supervise volunteers and/or interns periodically.

  • Supports the Executive Director with grant-related requirements, annual Gala, grant writing, reporting, budgeting, and evaluation. 

 

Secondary Job Functions

  • Represent Monmouth Arts’ mission and participate in special events, meetings, and programs as needed.

  • Sit on various committees and boards as a representative of Monmouth Arts.

  • Perform administrative and other duties as assigned.

 

Skills & Qualifications:

  • Bachelor’s Degree in the Arts, Education, Management, or related field.

  • Familiarity with various art forms, including music, dance, theatre, and visual arts. 

  • Demonstrated 2-4 years of experience in producing and managing events and youth arts programs.

  • A positive track record of project management, adhering to budgetary constraints and deadlines. 

  • Experience with budget tracking and reporting. 

  • Prior experience with fundraising and grant writing is a plus. 

  • Demonstrate strong communication skills, both written and verbal. 

  • Advanced skills in Microsoft Office Suite (Excel, Word, Powerpoint) and Google Drive.

  • Proficiency in Adobe Creative Suite is a plus. 

  • Advanced knowledge of social media platforms is a must (Instagram, Facebook, Twitter, and LinkedIn). 

  • Familiarity with the operation of basic A/V equipment and event technology.

  • Prior experience utilizing a CRM donor database (DonorPerfect is a plus).

  • Maintain regular and punctual work attendance. 

  • Available to work a flexible schedule, including working some weekends and evenings.

  • Outstanding organizational skills, attention to detail, proactive, and results-oriented.

  • Possess problem-solving, and decision-making skills and should work successfully under pressure while maintaining a positive and professional attitude, handling multiple tasks.

  • Self-directed and able to work efficiently.

  • Occasional travel will be required, so applicants should have reliable access to transportation. Mileage costs are reimbursed. 


How to Apply: Please send an email with the subject line Arts Education and Events Manager and attach your cover letter, writing sample, and resume to Teresa Staub, Executive Director, at teresa@monmoutharts.org.

Administrative Assistant (Part-Time, Temporary)

Reports to Executive Director and Office Manager, however, this position will assist the entire management team.

 

Responsibilities and Duties:

  • In coordination with the Office Manager, keep accurate records of staff attendance and expenses. 

  • Meet regularly with team members to ensure smooth operation of the office

  • Varying administrative tasks including, but not limited to, organization of files and documents, maintaining equipment, errands, invoicing, and light project management as directed

  • Ordering supplies for the office and inventory 

  • Support Managers and Directors with daily clerical tasks

  • Compile weekly newsletters: Get Out & Get Art and Opportunities in the Arts

  • Thank you letters for membership (twice a month) and donations as needed

  • Assist in scheduling and corresponding with volunteers to assist special events, programs,  mailers and special projects.  

  • Working with Office Manager keep staff and Board apprised of office renovations and purchases 

  • Help to maintain a clean and orderly work environment as well as assist in the implementation of COVID policies and procedures. 

  • Performs other duties as assigned.

 

Qualifications:

  • Prior administrative support or equivalent experience, with at least two years of experience in a non-profit organization preferred

  • Understanding of office management and daily operations

  • Excellent written and verbal communications skills

  • Proficiency with Microsoft Office Suite (Word, Excel)

  • Highly responsive

  • Strong ability to prioritize and handle multiple tasks, requests, and individual work styles.

  • Strong planning, organization, and time management skills with the ability to meet deadlines, anticipate needs and be proactive.

  • Strong attention to detail, accuracy with work, organizational skills, and follow-through.

  • Ability to work independently, as well as in a team-based, highly collaborative environment.

  • Excellent customer service orientation, interpersonal skills, and ability to build relationships.

  • Understand the impact of their work and adapt to change effectively.

  • Passion for non-profit arts and culture and the Monmouth County region beneficial

  • Availability to work occasional evenings and weekends.

 

Please note that this position is a part-time role (24 hours per week) and therefore is not entitled to health benefits. This is a temporary position that will end on 12/31/22.
 

How to apply: Send an email with the subject line Administration Assistant and attach a cover letter and resume to Teresa Staub, Executive Director, at teresa@monmoutharts.org

Creative Expressions Coordinator (Part-Time, Temporary)

Collaborates with and reports to the Executive Director and the Membership & Community Engagement Director.

Responsibilities and Duties:

  • The Creative Expressions Arts and Wellness Coordinator assists with the administration of virtual, hybrid, and in-person arts programming that benefits Monmouth County children and teens. 

  • Assists with the development of the Arts and Wellness Program curriculum 

  • Work closely with teaching artists, mental health professionals, and organizational leadership. 

  • Assists with the evaluation of programming by conducting observations of teaching artists and mental health professionals. Disseminates pre and post-event surveys to participating organizations. 

  • Coordinates professional development workshops/training for teaching artists and mental health professionals 

  • Coordinates background checks for all participating teaching artists and mental health professionals. 

  • Represents Monmouth Arts at meetings and arts programming. 

  • In conjunction with Monmouth Arts leadership, draft and disseminate contracts with teaching artists, mental health professionals and participating organizations.  

  • Collaborates with Monmouth Arts’ marketing team for marketing and outreach efforts, including social media digital content, print media, newsletters, and website presence to promote program awareness and visibility

  • Performs other duties as assigned.
     

Qualifications: 

  • A minimum of two years experience in executing youth arts engagement programs

  • Bachelor's degree is a must.

  • A positive track record of project management, adhering to budgetary constraints and deadlines.

  • Self-directed and able to work efficiently with minimal supervision, monitoring program activities and goals, and communicating with staff, artists, health professionals, and participants. 

  • Familiarity with a range of art forms, including music, dance, and visual arts

  • Experience with budget tracking and reporting 

  • Highly skilled in communication, organization, and collaboration 

  • Possess problem-solving and decision-making skills

  • A willingness and ability to travel within Monmouth County is required. Mileage will be reimbursed.

  • Due to the tight schedule and need for collaboration, this position must be based out of the Monmouth Arts office in Red Bank. 

Please note that this position is a part-time role (20 hours per week) and therefore is not entitled to health benefits. This is a temporary position for 18 months.

 

How to apply: Send an email with the subject line Creative Expressions Coordinator and attach a cover letter, resume, and writing sample to Teresa Staub, Executive Director, at teresa@monmoutharts.org

Development Assistant (Part-Time, Temporary)

Collaborates and reports to the Executive Director and Arts Education and Events Manager.

Responsibilities and Duties:

  • Assist Executive Director and Events Manager with 50th Anniversary Gala fundraiser, expanding silent and live auctions, sponsorships, and journal advertising  

  • Assist with prospecting for funding opportunities aligned with the organization’s mission and strategic plans to support and enhance arts programming and general operating support. 

  • In coordination with the Executive Director, assist with writing grants and other communications to stakeholders as needed.

  • Ensure appropriate recognition and stewardship of donors of all levels, from small donations to major gifts.

  • Assist Executive Director with 50th Anniversary Capital Campaign -

  • Help to develop Capital Campaign materials and communications.

  • Maintain and manage timely gift processing, donor acknowledgments, and reports.

  • Assist with the development and execution of donor cultivation events throughout the year.

  • Represent Monmouth Arts at meetings and arts programming.

  • Perform other duties as assigned. 

 

Qualifications: 

  • Not-for-profit experience.

  • Bachelor’s degree, or equivalent experience

  • Minimum of two years of fundraising experience with proven success required

  • Experience with a CRM/fundraising database (experience with DonorPerfect is a plus)

  • Prior grant writing experience 

  • Excellent writing skills; commitment to accuracy and attention to detail.

  • Experience with major fundraising events a plus 

  • Proficiency with Microsoft Office Suite

  • Outstanding organizational, interpersonal, and communication skills.

    • Strong written and verbal communication skills, with a track record of securing gifts  

  • Ability to work independently and as a team member.

  • Proven ability to handle multiple concurrent assignments and meet deadlines, producing high-quality results.

  • High level of energy, initiative, and creativity. Self-motivated, outgoing, creative, and results-oriented.

  • Self-motivated, comfortable being a visible and active part of the community, who can design cultivation and stewardship strategies

  • Availability to work occasional evenings and weekends

  • Passion for non-profit arts and culture and the Monmouth County region beneficial

 

Please note that this position is a part-time role (24 hours per week) and therefore is not entitled to health benefits. This is a temporary position that will end on 12/31/22.

How to apply: Send an email with the subject line Development Assistant and attach a cover letter, resume, and writing sample to Teresa Staub, Executive Director, at teresa@monmoutharts.org

Marketing and Community Engagement Intern

The Marketing and Community Engagement Intern will assist the team in promoting Monmouth Arts and the organization's members. They will create and edit weekly e-blasts, curate content for social media, assist with website maintenance, and complete other office work as required.

 

Preferred Qualifications:

  • Candidates with a career focus on marketing and public relations

  • Current enrollment in Associates, Bachelors or Masters degree program (or in a specialized High School program)

  • Strong understanding of social media platforms

  • Basic design skills and moderate understanding of Adobe Creative Suite

  • Interest in and enthusiasm for the arts
     

Regular Duties:

  • Approve member groups’ entries into the current Monmouth Arts event calendar

  • Create content for social media

  • Proof and edit press releases and other marketing materials

  • Create Get Out Get Art and Art Ops weekly e-blasts

  • Maintain marketing racks in the front of ArtSpace 105

  • Act as an ambassador for Monmouth Arts, supporting our marketing campaigns online and on the ground by following us on social media, sharing our content, and recruiting other ambassadors

  • Work occasional events at Monmouth Arts, when appropriate
     

This is an unpaid internship, and school credit can be obtained through your institution (high school or college) with the necessary paperwork. Approximately 10-15 hours per week, schedule to be discussed. Monmouth Arts regular operating hours are 10 a.m. to 4 p.m., Monday through Friday.

 

How to apply: Send email with the subject line Marketing and Community Engagement Intern and attach a cover letter and resume to Connie Isbell, Director of Membership & Community Engagement, at connie@monmoutharts.org. No phone calls please.

Educational Events Intern

The Educational Events Intern will report to the Arts Education & Events Manager, assisting with various tasks surrounding the annual Monmouth Arts Teen Arts Festival, Monmouth Arts Education Awards, and other miscellaneous programs. They will assist primarily in developing workshops and activities during events, event production, event marketing, and scheduling. All Monmouth Arts interns may need to assist with website maintenance, and complete other office work as required.

Preferred Qualifications:

  • Candidates with a career interest in event production, educational programming, or arts administration.

  • Current enrollment in Associate’s, Bachelor’s or Master’s degree program, preferably within the arts and/or education.

  • Strong interpersonal skills and comfortability working on team projects.

  • Candidate should be extremely organized.

  • Should have a basic understanding of Microsoft Suite (specifically Excel).

  • Interest in and enthusiasm for the arts and education.

Regular Duties:

  • Assisting Events Manager with the scheduling of event programming.

  • Create interactive educational content for social media

  • Proof and edit press releases regarding educational events

  • General clerical work, tracking submission of necessary registration forms, submission links, etc.

  • Act as an ambassador for Monmouth Arts, supporting our marketing and educational campaigns online and on the ground by following us on social media, sharing our content, and recruiting other ambassadors

  • Work occasional events at Monmouth Arts as designated by Events Manager.

This is an unpaid internship, and college credit can be obtained through your institution with the necessary paperwork. Approximately 10-15 hours per week, schedule to be discussed. Monmouth Arts regular operating hours are 10 a.m. to 4 p.m., Monday through Friday. This internship will run throughout the collegiate Spring semester, from January - April. 


How to apply: Send email with the subject line Educational Events Intern and attach a cover letter and resume to Vincent Martini, Arts Education & Events Manager, at vinny@monmoutharts.org. No phone calls please.

This policy states Monmouth Arts position on discrimination as an Equal Opportunity Employer. This policy applies to all Monmouth Arts employees, volunteers, members, clients, and contractors.  Monmouth Arts is an Equal Opportunity Employer. Employment opportunities at Monmouth Arts are based upon one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, creed, color, ethnicity, national origin, religion, sex (including pregnancy, childbirth, and related medical conditions), affectional or sexual orientation, gender identity or expression, ancestry, genetic information (including the refusal to submit to genetic testing), atypical cellular or blood trait, age, physical or mental ability, unemployment status (with respect to job advertisements), veteran status, military obligations, marital, and domestic partnership or civil union status. This Equal Employment Opportunity policy applies to all terms and conditions of employment, including, but not limited to hiring, recruitment, internal promotions, placement, selection, training, access to benefits, opportunities for advancement, discipline, terminations, layoff, recall, leaves of absence, compensation, outside vendors, members and customers, service clients, use of contractors and consultants, and dealings with the general public. The organization will provide reasonable accommodations as necessary and where required by law so long as the accommodation does not pose an undue hardship on the business. Monmouth Arts strongly urges the reporting of all instances of discrimination and harassment, and prohibits retaliation against any individual who reports discrimination, harassment or participates in an investigation of such report. Appropriate disciplinary action, up to and including immediate termination, will be taken against any employee who violates this policy.