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ArtHelps Local Arts Program

In partnership with the New Jersey State Council on the Arts, Monmouth Arts offers ArtHelps Local Arts Program Grants through a competitive application process. The grants are intended to support organizations and programs that serve the public and provide access to a diverse array of quality arts experiences throughout Monmouth County.​

Eligible recipients include Monmouth County nonprofit arts organizations and community groups with arts programs that provide excellent arts events that are accessible and beneficial to the public. Organizations must be able to complete all reporting necessary by the deadlines in order to accept public funds, including the application, a contract, an interim report, and a final report. 

Applicants should consider the current funding priorities of Monmouth Arts, which are outlined in detail on this page and in the grant guidelines. ArtHelps Local Arts Program grant applications must be completed on Submittable, Monmouth Arts’ grant portal. Please read the guidelines carefully and follow the link to Submittable (see Applications & Guidelines section). Applicants who are not yet registered with Submittable may sign up for a free account.

Grant workshops will be held to provide step-by-step assistance with the application process and the grants' ADA requirements. These virtual workshops are a valuable resource for those considering applying for any type of grant. Monmouth Arts launched a new online application portal in early 2021 and has made changes to the application process and priorities, so it is highly recommended that organizations applying for the 2023 grant cycle attend one of these workshops.

 

Important Dates: Grant Period January 1, 2022 to December 31, 2022  

  • Awards Announced: November 2021

  • Interim Survey: July 2022
     

Important Dates: Grant Period January 1, 2023 to December 31, 2023 

  • 2023 Applications available: April 2022

  • Online Workshops: April 6th at 12:00pm and April 7th at 5:00pm (view recording on this page)

  • Applications due: June 13th at 4:00pm

  • Notification of Successful Award: October 2022

Types of Grants 

Please be sure to read the complete guidelines for the grant to which you are applying. Applicants may only apply for one type of grant per year.

 

General Operating Support (GOS) 

General Operating Support grants are available to support the overall operations of nonprofit organizations that are exclusively devoted to the arts. Applicants must have an arts-related primary mission and a current strategic plan. Requests may not exceed 20% of the organization’s annual operating budget, with a minimum request of $1,000 and a maximum of $10,000. GOS grants must be matched one dollar for every dollar awarded (1:1).

 

Special Project Support (SPS) 

Special Project Grants are available to support organizations with an arts project or event that will occur either once or periodically for a short duration of time. Eligible applicants include organizations with an arts mission as well as non-arts organizations, municipal agencies and educational and religious institutions with an arts-specific project or event. Requests can be for up to 50% of project or event expenses, with a minimum request of $1,000 and a maximum of $5,000. SPS grants must be matched one dollar for every dollar awarded (1:1), except for non-arts organizations, which must match two dollars for every dollar awarded (2:1).

 

Mini Grant (MG) 

Mini Grants ($500) are available for arts projects to new and emerging organizations, and organizations requiring a small amount of funding. Mini Grants have a simplified application process and a short time frame from application to award. Applications are accepted on a rolling basis and are reviewed every two months. Mini Grants are intended as an introduction to the ArtHelps grant program. Mini Grants must be matched one dollar for every dollar awarded (1:1). A total of five (5) Mini Grants are available for 2022.

 

Note: Municipal agencies and educational and religious institutions may apply for Special Project Support or Mini Grant only.

 

Interested applicants and current regrantees can refer to the Grant Toolkit section of this page for additional resources.  

Questions? Contact Connie Isbell: connie@monmoutharts.org or 732-212-1890 x 3

Funding Priorities
 

As part of our efforts to respond to the changing needs of those we serve, Monmouth Arts is continuing to evolve our programming, operations, and grantmaking. Please note that the funding priorities have been updated. Applicants should show strong initiative in one or more of the following areas:

  • Serving the needs of local artists with exemplary programs, opportunities, services, or presentation of their work.

  • Promoting cultural equity, diversity, and inclusion through projects that elevate the voices and experiences of historically marginalized groups, including those that create opportunities for artists and community members who identify as Black, Indigenous, People of Color (BIPOC) or individuals living with a disability. 

  • Forging partnerships and collaborations among individuals or organizations, especially those that include different perspectives within the community and connect the arts to other sectors such as economic development, social services, public safety, and health and healing.

  • Broadening public participation by attracting more people to the arts, bringing in audiences different from those the organization is already attracting, or deepening experiences by increasing current participants' levels of involvement.

  • Advancing and advocating for arts education in schools and life-long learning through the arts.

  • Preserving and conserving art forms and cultural heritage through public presentation.

Grant Applications and Guidelines
 

ArtHelps Local Arts Program grant applications must be completed on Submittable, Monmouth Arts’ grant portal. Please read guidelines carefully and then follow the link to the Submittable application. Applicants who are not yet registered with Submittable may sign up for a free account.

 

Fiscal Year 2022 Mini Grant Guidelines and Application | CLICK HERE TO APPLY

Printable Guidelines and Sample Application in Word

Fiscal Year 2023 General Operating Support Guidelines and Application | CLICK HERE TO APPLY

Printable Guidelines and Sample Application in Word

Fiscal Year 2023 Special Project Support Guidelines and Application | CLICK HERE TO APPLY

Printable Guidelines and Sample Application in Word

General Operating Support Finance Chart | Download the FY 2023 GOS Finance Chart

Special Project Support Budget Sheet | Download the FY 2023 SPS Budget Sheet

Grant Status
 

Check here for updates about the status of ongoing and future ArtHelps opportunities:

  • Fiscal Year 2022 Mini Grant applications were posted in March 2022. Five are available. Applications will be accepted on a rolling basis and reviewed every two months. 

  • Fiscal Year 2023 ArtHelps Local Arts Program grant applications were posted in April 2022. 

 

Free workshops for interested applicants are offered each year during the grant cycle. A recording of the 2022 presentation will be available on this page.

Congratulations to the Monmouth Arts 2022 ArtHelps Local Arts Program Grantees!
 
Grant Toolkit
 
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Renew 2022: Support for Free Arts Events & Live Performances 

In partnership with the New Jersey State Council on the Arts, Monmouth Arts is offering an infusion of $30,000 in “Renew 2022” funds to support Monmouth County’s cultural community. This opportunity will focus on reviving Monmouth County live performances and events that fuel the reopening and recovery of nonprofit arts organizations. Events and live performances must be presented by small nonprofit arts organizations or artists or artist collectives that focus on community engagement. Individual artists or collectives presenting free in-person art events and live performances must partner with a nonprofit organization. 

Renew 2022 grants will be awarded in the amount of $1,000 – $5,000. All funds must be used between May 1 and December 31, 2022. Grants will be provided for work across all artistic disciplines (dance, music, craft, film, traditional art, theater and performance, multidisciplinary, visual art, literary art). The deadline to apply is May 23rd, 2022.

Priority will be given to the following: 

  • First-time applicants to Monmouth Arts 

  • Arts events and activities that benefit under-resourced communities. 

  • Project types that allocate over 50% of the budget to artist fees. 

 

How to Apply?

Applications for Renew 2022 must be completed on Submittable, Monmouth Arts’ grant portal. Please read the guidelines carefully and then follow the link to the Submittable application. Applicants who are not yet registered with Submittable may sign up for a free account. First-time applicants who have questions are encouraged to contact Connie Isbell at connie@monmoutharts.org before starting an application. 

Renew 2022 Grant Guidelines and Application | CLICK HERE TO APPLY

Download Printable Guidelines and Sample Application in Word

Download Renew 2022 Project Budget Sheet

 

Due to the limited amount of funding available, only one proposal per applicant will be accepted. Late, ineligible, and incomplete applications will not be reviewed.

 

Matching funds are not required for this grant. However, if performance or event expenses are more than the grant amount, applicants will be required to outline how they plan to secure funding to cover the rest of the project. Although the Renew 2022 application has been streamlined to create easier access to funding, a final report will be required within 30 days of the conclusion of the funded project. 

What are Eligibility Requirements?

  • Organizations must be based in Monmouth County, with a valid mailing address and proof of current nonprofit status (ex. IRS 501(c)3 letter).

  • Individual artists or artist collectives must work in partnership with a community-based nonprofit organization. A letter of commitment from the partner organization that confirms the collaboration and outlines the scope of the partnership in relation to the proposed event must be included. Partner organizations must also be based in Monmouth County.  Note: Artists who work collaboratively may apply as a team but will need to submit one application and name one lead artist.

  • Artists must be over 21 years of age and have worked in the United States for the last two years.

  • First-time applicants are encouraged to participate. Current 2022 ArtHelps Local Arts Program grant recipients may apply for distinct performances or events than those already being funded.

  • Projects may focus on reaching a particular constituency; however, they may not be exclusionary under national civil rights laws and policies prohibiting discrimination. This extends to hiring practices and audience engagement.

  • Projects do not have to be new. Artistically excellent existing projects can be just as competitive as new activities. Projects do not need to be large-scale; we welcome small and medium-sized projects that can make a difference in the community.

  • Arts events and live performances must be held in Monmouth County between May 1 and December 31, 2022.

 

What is Not Eligible?

  • Organizations that cannot present a valid tax-exempt Federal ID number; artists and artist collectives who cannot submit a letter of commitment with a nonprofit organization that has a valid tax-exempt Federal ID number.

  • Board and staff members as well applicants related to a Monmouth Arts Board or staff member.

  • Applicants who have applied for a 2022 ArtHelps Mini Grant from Monmouth Arts.

  • Nonprofits with operating income budgets over $500,000 for two of the last three fiscal years.

  • Applicants cannot apply for support to cover a performance or event that is currently funded by Monmouth Arts or another foundation or government grant (county, state, or federal). 

  • Funds cannot be used to cover expenses already covered by another government fund, such as the Shuttered Venue Operators Grant (SVOG). 

  • Funds may not be used for expenses for capital improvements or equipment, scholarships, food, liquor, out-of-state activities, or operating expenses of privately owned facilities (homes and studios). 

  • Fundraisers/social activities such as receptions, parties, and galas will not be funded.

  • Programs available only to a private function or closed group are not eligible for this funding.

  • Programs that serve only the applicant organization’s members.

  • For-profit businesses, K-12 educational institutions, departments or agencies of government, including municipal libraries.

 

Evaluation Guidelines

Monmouth Arts appoints a highly qualified panel of artists, arts administrators, and nonprofit experts to evaluate applications. Based on the following criteria, panelists will score applications and make recommendations on which projects will be funded:

 

  • Artistic merit 

  • Clearly stated objectives

  • A clear and realistic plan for implementation

  • A realistic budget for the stated proposal

  • Funding priorities: Special consideration will be given to all project types that allocate over 50% of the budget to artist fees, as well as first-time applicants and projects for under-resourced communities. 

  • The project should be free and accessible to any member of the community who wishes to partake in the experience; venues must be in compliance with standards of the  Americans with Disabilities Act.

 

Monmouth Arts promotes equity and inclusion and encourages all eligible organizations to participate in this opportunity. Applicants who require assistance services may contact Connie Isbell at connie@monmoutharts.org or call (732) 212-1890 ext 3.

NOTIFICATION OF AWARD

Monmouth Arts will schedule virtual meetings with finalists prior to grant notifications. All applicants will be notified in writing no later than June 6, 2022. All decisions are final and may not be appealed.

 

DISTRIBUTION OF FUNDS 

Monmouth Arts will provide digital contracts for selected applicants. Once contract documents have been signed and a Monmouth County address is verified, Monmouth Arts will issue 75% of the total award amount.

After the project is successfully executed, grantees are required to complete a final report. Upon approval of the final report and supplemental materials, Monmouth Arts will issue the final 25% of the total award amount.

 

Review Process

Monmouth Arts appoints a panel of artists, arts administrators and nonprofit professionals to evaluate applications with the Board of Trustees making the final approvals. All decisions are final and may not be appealed.

 

Important Dates *

  • Renew Applications available: Week of April 11, 2022

  • Applications are due Monday, May 23, 2022, by 4:00pm

  • Notification of Successful Award: June 6, 2022

  • Initial payment of 75% sent in June 2023 (pending signed digital contract)

  • Final Reports Due 30 days after completion of project/event

  • Final payment of 25% sent after review of Final Report.

* Dates are subject to change

Regrantee Obligations

  • A Final Report will be due within 30 days of the conclusion of the grant-funded event. Final Reports will include a final budget, a description of how the funds were expended as well as demographic and statistical data on the population served. Those that do not comply with the deadline may be denied future funding.

  • Regrantees must credit Monmouth Arts on publicity materials, including brochures, programs, websites, electronic communications, and posters. Additionally, regrantees will be asked to submit photographs of programming that may be used in Monmouth Arts materials.

  • Grant payments may be delayed or canceled due to the delay or cancellation of funding to Monmouth Arts from the New Jersey State Council on the Arts.

  • Unexpended funds must be returned to Monmouth Arts. If an organization is unable to expend the grant money awarded, they must contact Monmouth Arts immediately.

 

A Completed Application Includes the Following:

  1. Project Budget Sheet (attachment)

  2. Copy of an IRS determination letter confirming tax-exempt status under Section 501(c)(3) of the Internal Revenue Code

  3. If partnering with a nonprofit, please upload a letter from the sponsoring non-profit organization describing the nature of the arrangement. 

  4. Work samples by discipline (good quality recording or video is critical to evaluate the artistic quality of the applicant’s organization or project):

    • Music – a recording representing the best performance over the past 18 months that includes a variety of tempos and styles in musical performance. Limit five minutes.

    • Dance, theater, film, and interdisciplinary organizations – a recording of a performance or piece during the past 18 months. Limit five minutes.

    • Visual arts, crafts, media arts, and photography organizations – one catalog of an exhibit from the past 18 months and/or five to ten images; up to four can be images of the space and/or installation of an exhibit and the rest of the images should be exhibited work in JPEG format, sized at 300 dpi.

  5. Optional Support Materials (limit of two attachments): media coverage, advertisements, press releases, promotional materials, critical reviews, awards /recognition received, newsletters, etc. (pdf format).

 

Questions about Renew 2022? Contact Connie Isbell: connie@monmoutharts.org or 732-212-1890 x 3